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Best credentialing software for small practices and agencies (2026)
Ten products and a spreadsheet, compared on what a practice manager or agency credentialing lead actually decides on. We make one of them, the Roster, and say where others fit better. Every competitor fact is from the vendor's own site, read October 19 and 20, 2026.
Three questions decide it
- Do you need primary-source verification or payer enrollment, or do you need clinicians current and ready for each facility? Verification and enrollment point to a credentialing platform or service; staying ready points to a tracker.
- How many states do your clinicians practice in? Across states, DEA registrations, state controlled-substance registrations and CME rules multiply, and a generic expiration tracker misses them.
- Who keeps the record current? Your coordinators, or the clinicians themselves. The second means less chasing.
Compared
| Product | Best for | Published price | Free tier or trial | Verification | CME against state rules |
|---|---|---|---|---|---|
| Interstate Medicine Roster (ours) | Clinicians licensed across states; practices and agencies that want clinicians to own and update their record | $10 per clinician a month, admin access free | 30 days, card on file | No | Yes |
| Credentialing Check | Staffing agencies on a budget | $0 (5), $49.99 (50), $149.99 (250), $299.99 (1,000) a month | Free tier | No | Not advertised |
| Credentik | Credentialing and billing companies doing payer enrollment | $79 (10), $249 (40), $549 (120) a month | 14-day trial | Checklist; partly automated | Not advertised |
| Rivon Health | Groups, clinics and telehealth wanting software plus a done-for-you service | $0 (6) to $1,499 a month, billed monthly; 20% less yearly | Free tier | Workflow, plus service | Not advertised |
| Modio OneView | Organizations and revenue-cycle firms | No public price | Demo | As a service | Logs credits |
| MedTrainer | Healthcare organizations that also want training and compliance | No public price | Not listed | Tools | Not advertised |
| CredentialMyDoc | Small medical groups | No public price | Not listed | Verifies against sources | Not advertised |
| A spreadsheet | Up to about 10 clinicians in one or two states | Free | n/a | No | No |
Prices are each vendor’s published monthly figures; providers or clinicians covered in brackets. “Not advertised” means we did not find it on the vendor’s pages, not that it cannot be done.
Feature by feature
Five products that track licenses and credentials, side by side. Read on each vendor’s own site on October 20, 2026.
| What it does | Interstate Medicine Roster (ours) | CE Broker | Medallion | Modio OneView | Incredable |
|---|---|---|---|---|---|
| State license renewals across states | Yes | Yes, on paid plans | Yes | Yes | Yes |
| CME counted against each state’s rules | Yes, every state | Paid plans, physician boards in some states | Not advertised | Partly | Not advertised |
| Board certification | Yes | Expiration dates | Partly | Partly | Partly |
| Credentialing packet for a facility | Yes | Not advertised | Yes | Yes | Yes |
| Roster for practices and agencies | Yes | New in 2026, up to 200 clinicians | Yes | Yes | Yes |
| Clinician keeps and shares their own record | Yes | Yes | Not advertised | Yes | Partly |
| Sign up without a demo | Yes | Yes | Demo first | Demo first | Demo first |
| Price published | Yes | Yes | Not published | Not published | Not published |
| Files license applications for you | No | Not advertised | Yes | As a service | Not advertised |
| Primary-source verification | No | Not advertised | Yes | Yes | Yes |
“Partly” means the vendor describes part of it. “Not advertised” means we did not find it on the vendor’s pages, not that it cannot be done. If anything here is out of date, tell us and we will correct it.
Which fits which situation
- A staffing agency tracking licenses and certifications on a budget: Credentialing Check. Its flat tiers cost much less per clinician than ours on a large roster.
- A credentialing or billing company enrolling practices with health plans: Credentik, for CAQH and exclusion monitoring.
- A group that wants software plus people to do the work: Rivon Health.
- An organization that needs verification as a service: Modio or MedTrainer; ask each for a quote. A small group that wants verification built into its software: CredentialMyDoc.
- Physicians and APPs licensed across states, where DEA per state, controlled-substance registrations and CME rules decide whether they can start: the Roster. Each clinician keeps their own Ledger, included, with CME tracked against every state’s rules, and you get a checklist and packet for each facility.
- Under about ten clinicians in one or two states: a spreadsheet. Ours is free.
Common questions
What is the best credentialing software for a small practice?
It depends on whether you need verification and payer enrollment or only need to stay current. To keep a small group’s licenses, DEA registrations and certifications current, a tracker such as the Interstate Medicine Roster or Credentialing Check fits. To enroll with health plans, look at Credentik or a credentialing service.
Which credentialing software is best for locum tenens agencies?
For agencies tracking licenses and certifications at low cost, Credentialing Check, which is built for staffing agencies. For clinicians licensed across many states, where DEA and controlled-substance registrations and CME rules matter, the Interstate Medicine Roster.
How much does credentialing software cost?
Published prices run from free tiers to about $1,500 a month for flat-tier products, or $10 per clinician a month for the Roster. Several larger vendors publish no price. See credentialing software pricing.
Do these tools perform primary-source verification?
Some do, as software or as a service: Rivon, Modio, MedTrainer and CredentialMyDoc describe verification; Credentik prefills a checklist. Credentialing Check and the Interstate Medicine Roster do not.
Import your clinicians from any Excel or CSV layout and see everything due in the next 90 days on one list. $10 per clinician a month, admin access free, 30 days free with a card on file. Nobody is emailed until you choose.
Related: How to track clinician credentials · Credentialing software pricing · Credentialing Check alternative · Credentik alternative · Modio alternative
Sources
- Credentialing Check, pricing
- Credentik, pricing
- Rivon Health, pricing
- Modio Health
- MedTrainer, credentialing
- CredentialMyDoc (HealthStream)
- CE Broker, plans
- CE Broker, Delegate Access for organizations
- Medallion, cross-state licensing
- Medallion, pricing
- Modio Health, credentialing services
- Incredable, features
- Incredable, plans
- Interstate Medicine Roster
We make the Interstate Medicine Roster. Competitor facts are from each vendor’s own site, read October 19 and 20, 2026; prices and features change, so confirm with the vendor before deciding.