For locums agencies, telehealth groups & medical-staff offices

Someone else can do the paperwork. That's the whole point.

Every other multi-state CME tracker assumes one clinician, doing their own filing, alone. Interstate Medicine Enterprise is built for the people who actually chase this down — coordinators, credentialing staff, med-staff offices — with a roster dashboard that surfaces only who needs action, and delegated access the clinician grants, sees, and can revoke at any time.

See the dashboard How delegated access works Admins are unlimited and free — you pay per monitored provider.
51jurisdictions mapped, board-agnostic
4consent levels, set by the provider
Read-onlyuntil a provider grants more
$48/prov·yrvolume tiers down to $30 · no minimum

The gap nobody else fills

The trackers are built for one person. Compliance never is.

In real practices, the person who knows where the certificates are is rarely the person whose license is on the line. A credentialing coordinator holds the folder. An office manager forwards the PDFs. A locums agency answers to the client hospital. Yet the major CME trackers still make the clinician log in and do every upload personally — and the enterprise products that do have dashboards make the organization the account holder, not the clinician.

Capability Interstate Medicine CME Agent Mocingbird Orbit CME CE Broker
Roster dashboard for a group Yes — attention-first, grouped by team Yes (Enterprise, custom pricing) Yes (Enterprise, custom pricing) Enterprise line exists; no dashboard documented No — individual accounts
A coordinator can upload a certificate for a clinician Yes — at Level 3, with consent Not documented Not documented Self-serve upload only Concierge tier — their staff, not yours
Clinician sets exactly how much the org can see Yes — 4 additive levels, revocable Not documented Not documented Not documented Not applicable
Clinician keeps the account when they leave Yes — seat pauses, data stays theirs Not documented Not documented Not documented Yes (individually held)
All 51 jurisdictions, board-agnostic Yes Yes Yes Focused on its own credit catalog Only states that use CE Broker
Published individual price $60 / yr $348 / yr $199 / yr ~$360 / yr (25 credits) $39.99–$124.99 / yr

Comparison drawn from publicly available vendor documentation and pricing pages as of July 2026. "Not documented" means the capability is not described in the vendor's public materials — vendors may offer it under a custom enterprise agreement. We re-check this table quarterly; tell us if anything here is out of date and we'll correct it.

The admin dashboard

A roster sorted by who needs you this week

Not an alphabetized wall of 200 names. The dashboard opens on the handful of clinicians who actually need action — overdue filings, open CME gaps, renewals inside the window — and collapses everyone who's fine. Admins see only the groups they're assigned to.

pro.interstatemedicine.com/admin
IM
Interstate Medicine GROUP ADMIN
SW Summit Locum Partners  ·  You: Dr. A. Faruki · Manager

Groups / teams

All my providers 14
Cardiology team 6
Hospitalist pool 5
Telehealth (multi-state) 3
Your role

You're a Manager on the Cardiology team — manage providers & links, no billing.

2Overdue / not filed
3In window, not ready
14Providers monitored
9On track / compliant
Sort: Attention first Next renewal A–Z + Add provider
RO R. OkaforInterventional Cardiology · 6 states OverdueLevel 3 CA overdue 5d · CME complete,
filing is the holdup
JN J. NakamuraCardiology · 5 states CME gapLevel 3 TX renews in 30d ·
2.0 opioid hrs owed
SD S. DelacroixTelehealth · 6 states CME gapLevel 1 FL (compact) renews in 92d ·
errors + DV outstanding
MH M. HalversonHospital Medicine · 3 states Ready to fileLevel 4 WA window open ·
all CME complete
+9 9 providers on trackNothing needed this week On track Collapsed by default

Admin alerts that don't behave like an individual's reminders

A coordinator watching 200 providers cannot receive 200 reminder streams. Enterprise alerting is built around the roster, not the person: longer lead times (renewals take real time, and the compact requires states to notify 90 days out), one weekly digest instead of per-event noise, and immediate escalation reserved for people who are actually not ready.

  • Per-provider lead times at 120 / 90 / 60 / 30 / 14 days
  • Weekly roster digest — one email covering everyone you watch
  • Readiness escalation — breaks out immediately only when someone is inside the window and still has a gap, an unfinished non-CME step, or hasn't filed
  • Routed to the admins on that provider's group, not the whole org
alerts@mail.interstatemedicine.com → Cardiology admins
Weekly roster digest — 2 need action, 12 on track
R. Okafor — California license overdue 5 days, not filed. CME complete; the filing is the holdup.
J. Nakamura — Texas renews in 30 days; 2.0 opioid hrs still owed.
S. Delacroix — Florida (compact) renews in 92 days; medical-errors + DV credits outstanding.
12 providers on track — no action needed this week.

Admins, roles & groups

A grouping often runs six or seven admins with genuinely different jobs — an owner who signs the invoice, managers who work a team, a credentialing viewer who only ever needs to read. Access flows admin → (role + group) → providers, and never exceeds the level each provider consented to.

  • Owner — billing plus everything, all providers
  • Manager — manage providers & links within assigned groups, no billing
  • Viewer — read-only credentialing / audit view
  • Admin seats are unlimited and free; billing counts monitored providers only
Admins & roles — Summit Locum Partners
EMElena MarshOwner · All groupsBilling + everything
AFA. Faruki (you)Manager · CardiologyManage · no billing
TKTomás K.Manager · HospitalistManage · no billing
PNPriya N.Viewer · All groupsRead-only
Consent ceiling: each clinician links to your organization at one of four levels. An admin acts at or below that ceiling, further limited by role and group.

Delegated access

Four levels. The clinician picks. You work at or below it.

This is the part other trackers don't have. Access is granted per clinician, per organization, and it is additive — each level adds to the one before it. The clinician approves it, sees it listed in their own account, and can raise, lower, or revoke it at any moment without asking you. Try the levels below and watch what an admin can actually see and do.

JN J. Nakamura, MDLinked to Summit Locum Partners · Level 1 — Compliance only
LicensesTX · CA · NM · OK · AZ
CME statusTX — 2.0 opioid hrs owed · 4 states met
Next renewalTexas — 13 Aug 2026 · not filed
License numbers 
Contact & DOB 
Certificate vaultView only
View compliance Upload certificate Edit license record Create / assign account

At Level 1 an admin sees whether this clinician is compliant — nothing that identifies or exposes them beyond that.

Path A

Invite a clinician who already has an account

The default. Nothing appears on your dashboard until they say yes.

  1. Admin requests a link at a specific level
  2. Clinician reviews exactly what that level exposes
  3. Clinician approves — data appears on your roster
  4. Clinician can change the level or revoke, any time
Path B

Create a managed account for them

For onboarding, when the clinician hasn't signed up yet and you're already holding their paperwork.

  1. Admin with Level 4 creates the account and loads the file
  2. Work proceeds — uploads, licenses, renewal tracking
  3. "Assign to email" hands the clinician shared ownership
  4. Both keep access; the clinician can adjust or reclaim it
Always on

Enforced, not merely hidden

Levels are enforced server-side on every single read and write — not by hiding buttons in the interface.

  1. Every access is checked against that specific link
  2. Level changes and revocations take effect immediately
  3. Every admin action is written to an audit log
  4. The clinician can read that log in their own account
One clinician, several organizations. A locums physician might sit on three rosters at once — a staffing agency at Level 3, a telehealth group at Level 1, a hospital medical-staff office at Level 2 — each seeing only its own slice, all from the one record the clinician owns. Nobody has to keep three copies of the same certificate, and no organization inherits another's access.

Not a group? You still shouldn't be doing this yourself.

Name a helper. They do the uploading; your name stays on the record.

An individual Pro membership includes up to three helpers, free — an office manager, a practice coordinator, a spouse who handles the filing cabinet. They work inside your account at the level you set, and you can pull the permission back with one click.

Three helpers, no charge

Helpers don't need their own subscription and don't count as seats. They sign in with their own credentials — never yours — so every action is attributable to a person.

Or just forward the email

Certificates can be sent straight to your inbox address at uploadCME@interstatemedicine.com — by you or by a helper. We read them, file them, and match them to the mandates they satisfy in every state you hold.

You stay the account holder

A helper can add to your record; they can't take it over, can't delete it, and can't see anything you haven't granted. Revoke access and their view disappears immediately — the record is still yours.

Governance & data ownership

The organization buys the view. The clinician keeps the record.

This distinction is what makes delegation safe to offer — and it's the reason clinicians agree to be monitored at all. The account belongs to the individual. The seat belongs to whoever pays for it.

Enforced at the database

Per-link permissions are applied as row-level security policies on every query, so an admin physically cannot read a field their level doesn't cover — regardless of what the interface does.

Every action logged, both ways

Who uploaded what, who changed a license record, when a level moved. The organization sees it for its audit trail; the clinician sees the same log in their own account.

Seat sponsorship, cleanly handled

Adopt a clinician who already pays for Pro and their personal subscription pauses with the unused portion credited. They keep full Pro; you get your dashboard view. If they leave your roster they revert to self-pay or free — with their whole history intact.

Pricing

Pay for monitored providers. Nothing else.

Volume tiers apply automatically, there's no minimum, and admin seats never cost anything. Billing runs on invoices with PO, net terms, and ACH — a real AR process, not a self-serve card form.

$48/prov·yr
1–25 providers
$36/prov·yr
26–100 providers
$30/prov·yr
100+ / custom
Free
Unlimited admin seats, roles, groups, digests, and audit exports
  • Roster dashboard with attention-first sorting
  • Groups / teams and owner · manager · viewer roles
  • Weekly digests and readiness escalation
  • Delegated access at Levels 1–4, per clinician
  • Per-state audit packets and credentialing letters
  • All 51 jurisdictions, maintained weekly
Quotes, contracts and annual true-ups: hello@interstatemedicine.com  ·  Invoices & AR: billing@interstatemedicine.com

Questions

The ones procurement always asks

Can our coordinator actually upload a certificate for a physician?

Yes — that's Level 3. Once a clinician grants your organization Level 3 for their record, your staff can upload certificates, add and correct license records, and keep the file current on their behalf. The clinician sees every one of those actions in their own audit log, and can drop you back to Level 1 or revoke entirely at any time without contacting you.

Does the organization own the clinician's data?

No, and that's deliberate. The account belongs to the individual clinician; your organization buys a view into it at the level they consented to. When they come off your roster, their record — every certificate, every license, the full history — goes with them. It's the reason clinicians agree to be monitored in the first place.

What exactly can we see if a clinician only grants Level 1?

Which licenses they hold, whether each state's CME is met, and when each license expires. No license numbers, no date of birth, no contact details, no certificates. It's enough to answer "is this provider compliant and are they about to lapse" — and nothing more. Many clinicians start here and raise the level once they trust the process.

Do you report credits to the boards for us?

No. We organize and format the complete record and hand you everything a board or CE Broker needs — a per-state audit packet with the transcript, the certificates, and the citation each one satisfies. You or the clinician submits it. We are not an accrediting body and we don't validate or award CME, which is what keeps us independent and keeps the clinician in control.

Can one clinician be on two organizations' rosters at once?

Yes, at different levels simultaneously — a staffing agency at Level 3 and a hospital medical-staff office at Level 1, for example. Each organization sees only its own link. Each pays for that clinician on its own roster, because each is buying its own view; the clinician is never charged twice.

What happens if a clinician revokes access mid-cycle?

Their data disappears from your dashboard immediately and your admins lose read and write access on the next query — enforcement is server-side, so there's no cached window. You keep any audit packets you already exported, and the seat is credited on your next true-up. In practice revocation is rare; the point of showing clinicians exactly what you can see is that they stop worrying about it.

Bring the whole roster into one view.

Walk through the dashboard with your own scenario — how many providers, how many states, who does the chasing today — and we'll show you what it looks like on day one.

Book a walkthrough See Pro for individuals